Legal Support Specialist

Location: Silicon Valley office, Palo Alto, California; minimum four days in the office and one remote day. The schedule may change according to business needs, and overtime flexibility is required.

Salary: $65,000–$75,000 per year, depending on skills and experience.

Company

A law firm providing legal services through attorneys and legal professionals.

What you will do

• Support attorneys, paralegals, and Legal Practice Coordinators with daily legal and administrative tasks.
• Prepare expense reports, check requests, new business memos, engagement letters, mailings, binders, calendar entries, and pre-bill edits.
• Assist with document production, document compilation, proofreading, quality checks, electronic filings, and hyperlink creation.
• Maintain and organize physical and electronic files, including materials for client and court matters.
• Track tax filing deadlines, compliance requirements, and court dates.
• Assist with tax forms, filings, supporting documents, travel arrangements, and meeting scheduling.

Requirements

• BA/BS degree required.
• Proficiency in Microsoft Office, Excel, and PowerPoint.
• Strong administrative, interpersonal, proofreading, computer, and Excel skills.
• Ability to manage a high-volume desk with extreme accuracy and meticulous attention to detail.
• Ability to multitask, prioritize, adapt to changing technologies and procedures, and work at a fast pace.
• Professional demeanor, initiative, strong work ethic, and a collaborative approach.

Nice to have

• Notary Public qualification.

Culture & Benefits

• Hybrid schedule with one remote day under the current arrangement.
• Overtime flexibility is required.
• Work alongside attorneys, paralegals, and Legal Practice Coordinators.
• Reasonable accommodations are available during the application process.