Legal Support - Assistant and Senior Assistant

Location: Chicago, Illinois, United States; full-time, office-based role

Salary: $56,000–$65,000 annually for Legal Support Assistant or $62,000–$80,000 annually for Legal Support Senior Assistant when located in Illinois; bonus eligibility and comprehensive benefits included.

Company

hirify.global is a law firm providing legal services and supporting attorneys across professional practice areas.

What you will do

• Prepare, format, proofread, edit, and finalize correspondence, motions, briefs, pleadings, contracts, memoranda, exhibits, and other legal documents.
• Support attorney billing by entering time in InTapp and preparing expenses, invoices, and check requests.
• Coordinate travel, calendars, meetings, conferences, conference rooms, catering, and related services for attorneys and clients.
• Maintain paper and electronic files, process mail and deliveries, route calls and messages, and perform general administrative functions.
• For the Senior Assistant role, open client matters, run conflicts, and support hearings, trials, depositions, deal closings, and client meetings.
• Collaborate with firm departments, resolve administrative issues, cover desk assignments, and support attorneys, clients, and colleagues.

Requirements

• High school diploma or equivalent.
• Legal Support Assistant: proficiency in Microsoft Office and aptitude for learning new software and systems.
• Legal Support Senior Assistant: at least three years of related experience or training, including experience supporting multiple fee earners in a law firm or professional services environment.
• Senior Assistant candidates must be proficient with Microsoft Office and law-firm software such as InTapp, Chrome River, and NetDocs, and know legal terminology and formats.
• Strong written and verbal communication, attention to detail, organization, time management, confidentiality, discretion, and customer service skills.
• Ability to work under pressure, manage competing priorities, take initiative, and work effectively both independently and with others.

Nice to have

• Bachelor’s degree.
• Accurate typing speed of 50 words per minute.
• Professional services experience for the Assistant role.
• Global law firm experience and willingness to mentor others for the Senior Assistant role.

Culture & Benefits

• Comprehensive benefits program.
• Bonus eligibility.
• Opportunities to develop legal, administrative, and software skills.
• Collaborative work with attorneys, clients, vendors, and departments across the firm.