Corporate Secretary Executive

Location: Hong Kong, Hong Kong; hybrid workplace with work-from-home flexibility.

Company

hirify.global provides software- and AI-enabled corporate secretary, accounting, bookkeeping, tax, payroll, and digital banking services for micro and small businesses.

What you will do

• Manage incorporations for private limited companies, sole proprietorships, and partnerships.
• Coordinate transfers of corporate secretarial appointments for existing companies.
• Draft statutory documents, including AGM and EGM materials, board resolutions, and minutes.
• Maintain minute books, statutory registers, internal databases, and corporate records.
• Track statutory deadlines and support incorporations, annual returns, and corporate changes for Hong Kong entities.
• Provide corporate governance guidance and client support while collaborating with cross-functional teams.

Requirements

• 1–3 years of relevant experience in corporate secretarial, legal compliance, or corporate administration work.
• Hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance are required.
• Fluency in English and either Cantonese or Mandarin, written and spoken, is required.
• Experience drafting basic corporate documents and tracking regulatory deadlines.
• Strong organisation, attention to detail, documentation accuracy, and adaptability in a fast-paced environment.
• ICSA qualification or GradCG status is preferred but not required.

Culture & Benefits

• Inclusive culture focused on humility, kindness, diversity, and belonging.
• Flexible working hours and the ability to work from home when responsibilities are completed and communication is maintained.
• Up to one month of fully remote work from anywhere in the world each year.
• Competitive salary, generous paid time off, and holiday schedules.
• Eligible staff may participate in an employee share ownership plan and access internal and external training programmes.

Hiring process

• One-way video interview followed by an approximately 30-minute screening call.
• Approximately 45-minute technical and soft-skills assessments.
• One professional reference check before final offer confirmation; background screening may verify education, criminal history, political exposure, and bankruptcy or adverse credit history.