Assistant Company Secretary

Location: London, United Kingdom; office attendance required at least four days per week, with flexibility to work from home one day per week.

Company

hirify.global's Columbia Threadneedle Investments business provides investment strategies and bespoke solutions through a global financial services organisation.

What you will do

• Act as lead company secretary for subsidiary boards, LLPs, committees, and shareholder meetings.
• Prepare agendas, board and committee packs, action lists, and meeting minutes.
• Coordinate follow-up actions and document execution according to local requirements.
• Arrange statutory filings, maintain local statutory records, and manage filing checklists across multiple jurisdictions and branches.
• Maintain corporate governance charts, guides, policies, terms of reference, and statutory registers using Diligent Entities.
• Support legal, regulatory compliance, governance projects, and continuous process improvements.

Requirements

• Qualified governance professional or qualified solicitor.
• Demonstrable board support experience, preferably in financial services.
• Experience maintaining corporate filings across multiple jurisdictions.
• Good knowledge of applicable laws, governance codes, regulations, and subsidiary governance practices.
• Accuracy, attention to detail, proactive working style, organisation, and self-motivation.
• Fluent business English required. Experience with electronic board packs, company filing databases, board minutes, and corporate actions.

Culture & Benefits

• Work within a global financial services group with approximately 2,300 employees.
• Client-centric, relationship-based environment focused on face-to-face collaboration.
• Permanent full-time employment.
• Inclusive and performance-based culture supporting development and career growth.
• Flexible working requirements can be discussed during the recruitment process.