Event Manager

Location: Cranbury, New Jersey, United States; hybrid work schedule

Salary: $60,000–$70,000 per year, depending on qualifications; eligible for an annual bonus program or commission incentive based on the role.

Company

hirify.global provides life-science-focused media, events, and professional services.

What you will do

• Lead the logistical planning and execution of large, multi-faceted conferences, conventions, expos, meetings, receptions, and CME/CE satellite symposia.
• Manage venue and vendor sourcing, contract negotiations, quotes, room blocks, transportation, audiovisual services, catering, shipping, signage, and room-set planning.
• Develop comprehensive event budgets, review and reconcile invoices, process payments, and complete preliminary and final budget reconciliations.
• Coordinate with program managers, business development, creative services, medical associations, sponsors, venues, and other stakeholders.
• Prepare event roles and responsibilities, staffing plans, crisis-management documentation, pre-conference briefings, and onsite pre-cons.
• Travel onsite to supervise setup, execution, teardown, vendors, freelance staff, and the overall event logistics team.

Requirements

• Experience managing large, multi-faceted conferences, conventions, expos, symposia, sales meetings, and other live event programs.
• Expertise in meeting logistics, contracting, venue management, transportation, audiovisual production, food and beverage, shipping, and onsite execution.
• Experience developing and reconciling event budgets, with strong attention to detail and problem-solving skills.
• Excellent written and verbal communication, customer service, diplomacy, organization, and deadline-management skills.
• Ability to travel and work during weekdays and weekends for up to 20% of the time.
• Bachelor’s degree and proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.

Nice to have

• Experience working with major medical associations and pharmaceutical-industry compliance requirements.
• Experience developing conference-related standard operating procedures and improving event-management processes.

Culture & Benefits

• Hybrid work schedule.
• Health, dental, vision, pharmacy, FSA, HSA, and dependent-care benefits.
• 401(k) and Roth 401(k) plans with company match.
• Company-paid short- and long-term disability coverage, employee assistance, and identity-theft protection.
• Additional commuter, fertility, pet-discount, insurance, and discount-program benefits.