Expo Manager (Live Events)

Location: Cranbury, NJ, with a hybrid work schedule; travel and on-site work for assigned events, including weekends, up to 25% of the time

Salary: $55,000–$65,000 per year, depending on qualifications; eligible for an annual bonus or commission incentive

Company

hirify.global® operates in the healthcare and life sciences events sector.

What you will do

• Own end-to-end execution of exhibit halls and sponsorship programs, from tabletop exhibits to large-scale tradeshows.
• Support venue and site selection, including accessibility, exhibit requirements, AV, catering, transportation, and related services.
• Design exhibit hall floor plans, registration areas, and feature areas using ExpoCad while meeting safety and facility requirements.
• Manage contractors, vendors, freight, labor, decorator setup, signage, AV, security, medical personnel, and facility logistics.
• Create and manage the Cvent exhibitor portal, service kits, exhibitor communications, and lead capture setup.
• Coordinate sponsorship sales support, re-booking operations, internal handoffs, schedules, and post-event wrap-up.

Requirements

• Proven experience managing in-person and hybrid conferences from contracting and venue selection through on-site execution.
• Proficiency in ExpoCad and Cvent; working knowledge of Salesforce, Workfront, and Microsoft Office.
• Experience developing and reconciling budgets across multiple concurrent events.
• Knowledge of healthcare compliance requirements and CME/CE procedures.
• Excellent communication, organization, customer service, and deadline-management skills.
• Bachelor's degree required.

Nice to have

• Experience with AI tools such as ChatGPT, Claude, or AI-enabled event management platforms.
• Examples of measurable improvements to event planning, exhibitor communications, budget management, or concurrent program capacity through AI.

Culture & Benefits

• Hybrid work schedule with travel and on-site event responsibilities.
• Medical and dental insurance through Cigna, vision coverage through VSP, and pharmacy benefits through OptumRx.
• 401(k) and Roth 401(k) plans with company match, plus FSA, HSA, and dependent care options.
• Company-paid short- and long-term disability, life insurance options, and supplemental Aflac coverage.
• Additional benefits include commuter support, fertility benefits, identity theft protection, an Employee Assistance Program, pet discounts, and employee discounts.