Event Coordinator (Pharmaceutical Events)

Location: Hybrid role based in Red Bank, New Jersey, United States; office attendance required 1–2 times per week. Travel up to 25%, including occasional weekends, is required, typically 4–6 times per year.

Annualized base pay: $33,800–$84,500.

Company

hirify.global provides clinical research services, commercial insights, and healthcare intelligence for the life sciences and healthcare industries.

What you will do

• Coordinate pharmaceutical medical education, marketing, training, and healthcare professional engagement programs.
• Manage registration websites, healthcare professional communications, attendee lists, and event data.
• Arrange air travel, ground transportation, venues, meeting materials, and supplies.
• Process honoraria, healthcare professional expense reimbursements, and post-program reconciliation.
• Travel to meeting locations and provide on-site logistical support for event planners.
• Support compliance, privacy, and pharmaceutical industry standards throughout program execution.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least 1 year of relevant experience; administrative support, event planning, or speaker bureau exposure is preferred.
• Experience with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, plus Adobe Acrobat.
• Strong multitasking, organizational, communication, customer service, and problem-solving skills.
• Ability to work from the Red Bank office 1–2 times per week and travel up to 25%.
• Ability to pack and lift boxes weighing up to 20 pounds.

Culture & Benefits

• Fast-paced environment supporting pharmaceutical and medical education programs.
• Opportunities to work across large-scale congresses, symposiums, speaker trainings, advisory boards, and local events.
• Health and welfare benefits may be available depending on the position and employment schedule.
• Equal opportunity employment environment.