Sample Entry Coordinator (Pharmaceutical Testing)

Location: Toronto, Ontario, Canada; relocation to Mississauga, Ontario is expected in 2026. Laboratory-based work with standing for more than 50% of the time, shift work, overtime, and periodic weekends or evenings. Authorization to work in Canada is required.

Salary: CAD 40,000–43,000 per year

Company

hirify.global is an international network of life sciences companies providing analytical testing, laboratory, pharmaceutical, cosmetic, environmental, food, and biopharma services.

What you will do

• Log incoming samples and maintain accurate sample information and inventory in eLIMS, LIMS, and stability databases.
• Create product and stability study templates and verify client specifications, tests, labels, and submission documentation.
• Coordinate with customers and laboratory staff to resolve missing or inaccurate information and deliver samples to the appropriate departments.
• Audit booked samples against sample submission forms, labels, and current SOPs, correcting templates or escalating issues as needed.
• Support stability coordination, sample archiving, GMP compliance, and timely release of samples to the laboratory.
• Assist Quality Assurance with training procedures and implementations.

Requirements

• 1–3 years of experience in the pharmaceutical, cosmetic, or natural health products industry.
• Bachelor’s degree in science, preferably Chemistry, Biology, or Microbiology, Commerce, or equivalent technical and business experience.
• Authorization to work in Canada.
• Fluent English reading, writing, and speaking skills.
• Understanding of USP, EP, and BP compendia, analytical chemistry, major test types, GMP, and ICH guidelines.
• Computer proficiency, including Microsoft Outlook, Word, PowerPoint, and Excel; ability to work under pressure and additional hours when required.

Culture & Benefits

• Full-time employment with health and dental coverage, life and disability insurance, and an RRSP with a 3% company match.
• Paid holidays and paid time off.
• Work in a laboratory environment using established safety procedures and appropriate personal protective equipment.
• Typical schedule is 8:00 a.m. to 5:00 p.m., Monday to Friday, with a possible Tuesday-to-Saturday schedule.
• Start as soon as possible.