Administrator - Company Secretarial

Location: Luxembourg

Employment type: Full time

Company

hirify.global provides wealth management, asset servicing, asset management, and banking services to corporate, institutional, and private clients worldwide.

What you will do

• Manage statutory requirements for a portfolio of regulated and unregulated Luxembourg and international entities, with supervision.
• Maintain statutory books and complete regulatory filings for assigned clients.
• Organize, prepare agendas for, and attend client board, investor, and committee meetings.
• Produce meeting minutes and action points, and follow up within agreed deadlines.
• Review corporate documentation, including articles, agreements, prospectuses, financial statements, and service level agreements.
• Liaise with clients, regulators, lawyers, notaries, embassies, relationship managers, and operational teams.

Requirements

• University qualification and in-depth experience in a Luxembourg corporate environment.
• Fluent English required, with strong English drafting and written and verbal communication skills.
• Good knowledge of Luxembourg corporate law, including the Laws of 1915.
• Experience attending large board meetings and preparing minutes under tight deadlines.
• Knowledge of the LBR platform and the ability to perform RCS and RBE filings.
• Strong attention to detail, organization, risk escalation, prioritization, teamwork, and autonomous working ability.

Nice to have

• French and/or German language skills.
• Experience with Diligent Boardbooks or other board-packaging software.
• Knowledge of regulated and unregulated vehicles, including RAIFs, SIFs, SICARs, SCSp, SCA, SA, Sàrl, SICAVs, FCPs, and management companies.
• Experience in client-facing situations and familiarity with the Luxembourg legal environment.

Culture & Benefits

• Flexible and collaborative work culture supported by a financially stable organization.
• Opportunities for internal mobility and access to senior leaders.
• Commitment to an inclusive workplace and reasonable accommodations during the employment process.
• Community and philanthropic initiatives supported by employees.
• Modern Luxembourg office with equipped meeting rooms, a canteen, a rooftop, and a team-maintained vegetable garden.