Project Administrator (Commercial Construction)

Location: Birmingham, Alabama, United States (CSUSA-Mid South HQ)

Company

hirify.global Mid South provides mechanical services—including HVAC, plumbing, electrical, and building automation—for commercial, industrial, and institutional clients.

What you will do

• Create projects in company systems and maintain project files, documentation, logs, and electronic records.
• Coordinate project setup and document management in Procore.
• Enter budgets, cost codes, and revisions, and support financial tracking through COINS and related systems.
• Prepare monthly Cost-to-Complete meeting packages, record minutes, and distribute job cost reports.
• Process project documentation, including insurance certificates, bonds, consents of surety, tax exemption certificates, notices to owner, and CCIP/OCIP records.
• Support project closeout, coordination with Project Managers and internal departments, and continuous improvement of administrative processes.

Requirements

• High school diploma or GED required; an Associate degree or related education is preferred.
• At least 2 years of administrative or project support experience, preferably in commercial construction or a related industry.
• Strong organizational skills, attention to detail, written and verbal communication, and the ability to manage multiple deadlines.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Ability to work independently and collaborate effectively with project teams.

Nice to have

• Experience with construction management software such as Procore.
• Experience with COINS ERP or similar accounting and project management systems.

Culture & Benefits

• Focus on safety, quality, innovation, collaboration, accountability, and operational excellence.
• Training and development programs supporting professional growth.
• Medical, vision, dental, life, disability, and employee assistance benefits.
• Paid holidays and flexible PTO, starting at two weeks after 90 days and increasing up to five weeks.
• 401(k) plan, healthcare and dependent care reimbursement accounts, and a health savings account with company contributions.
• Employee, vehicle, and other discount programs.