Internal Sales & Contracts Administrator (4 mth Fixed Term Contract)

Location: Hallam, Australia; Melbourne-based role

Company

hirify.global is a global flow control and instrumentation company supplying engineered products for industries including oil and gas, water, shipping, pharmaceuticals, and food.

What you will do

• Manage customer enquiries and provide responsive, accurate customer service.
• Review RFQs and specifications, prepare technical proposals, pre-qualification documents, and sales quotations.
• Register customer orders, review purchase orders, and maintain accurate quotation and contractual records.
• Prepare factory purchase orders, review order confirmations, and coordinate delivery commitments with factories and suppliers.
• Expedite suppliers, resolve delivery issues, and escalate late or at-risk orders to the Customer Service Manager.
• Coordinate with Sales, Contracts, Production Planning, Engineering, Accounts, Shipping, Supply Chain, and Workshop teams to fulfill customer requirements.

Requirements

• Commercial awareness or a customer service background.
• Experience using ERP systems.
• Experience in a contractual environment and understanding of contract law implications.
• Strong customer communication and relationship-building skills, with the ability to multitask and work under pressure.
• High data-entry accuracy, attention to detail, and a proactive approach to problem-solving.
• Ability to work independently and as part of a wider team.

Nice to have

• Degree or mechanical engineering qualification, or equivalent experience.
• Understanding of engineering drawings.
• Experience in the valve industry.
• Knowledge of material pricing.

Culture & Benefits

• Full-time, 4-month fixed-term contract.
• Fast-paced environment focused on customer satisfaction and sales support.
• Opportunity to contribute to best-practice development and process documentation.
• Collaboration with national sales operations and global factories.