Executive Sales Assistant (AI)

Location: Manila, Philippines; remote workplace. Working hours: Australian Hours.

Salary: PHP 50,000–70,000 per month, depending on experience.

What you will do

• Maintain accurate records, stages, activities, reports, dashboards, and pipeline summaries in Monday CRM.
• Monitor stalled opportunities, overdue actions, missing information, and CRM compliance across the sales team.
• Manage and prioritize high volumes of inbound and outbound emails, including drafting client communications and follow-ups.
• Support re-engagement campaigns, meeting preparation, note-taking, action tracking, proposals, and sales documentation.
• Maintain sales templates, resources, and collateral while tracking KPIs and improving sales workflows.
• Use AI tools and automation platforms to improve communication, reporting, organization, and productivity.

Requirements

• Proven experience as an Executive Assistant, Sales Executive Assistant, Sales Support Specialist, CRM Administrator, Customer Success Coordinator, or in a similar role.
• Strong organizational skills, exceptional attention to detail, and the ability to manage high volumes of emails, tasks, and competing priorities.
• Excellent written communication and professional email drafting skills.
• Strong proficiency with CRM systems and business software, with a demonstrated ability to keep CRM data accurate and organized.
• Ability to work independently, maintain accountability, and hold sales team members accountable for process compliance.
• Active day-to-day use of AI tools such as ChatGPT, Claude, Gemini, Copilot, or similar is required.

Nice to have

• Experience using Monday CRM or Monday.com.
• Experience supporting B2B sales teams and understanding sales pipelines, lead management, and opportunity tracking.
• Experience creating reports and dashboards.
• Experience in recruitment, staffing, outsourcing, professional services, or consulting.

Culture & Benefits

• Remote work arrangement based in Manila, Philippines.
• Collaboration with an Australia and New Zealand sales team.
• Direct contribution to sales productivity, pipeline progression, and reporting visibility.