Accounts Payable (AP) Clerk (Cannabis)

Тип работы

fulltime

Грейд

middle

Английский

Страна

Вакансия из Hirify Global, списка международных tech-компаний
Для мэтча и отклика нужен Plus

Мэтч & Сопровод

Для мэтча с этой вакансией нужен Plus

Описание вакансии

Текст:

TL;DR

Accounts Payable (AP) Clerk (Cannabis) (Sage/AI automation): Processing and reconciling vendor invoices, ACH payment batches, sales tax filings, and month-end AP close activities for multiple dispensary clients with an accent on multi-entity accuracy, audit-ready records, and vendor follow-up. Focus on verifying AI-assisted invoice workflows, resolving overdue invoices and discrepancies, and maintaining accurate financial documentation across stores.

Location: New York, NY; EST timezone

Company

Provides staffing and accounting support services by matching professionals with client businesses.

What you will do

Process and accurately code vendor invoices for a portfolio of 15–20+ dispensary clients in Sage.
Prepare weekly ACH vendor payment batches by store and circulate them for approval.
Track invoice statuses, follow up on missing documents and approvals, and resolve overdue invoices and discrepancies.
Maintain audit-ready vendor files, including W-9s and banking details, and keep AP and bank-transaction folders organized.
Prepare quarterly sales tax filings and support month-end close activities, including accruals, reconciliations, and bank tie-outs.
Use PCA’s AI and automation tools, verify their outputs, and support onboarding and invoice-submission training for stores and vendors.

Requirements

3+ years of accounts payable, bookkeeping, or general accounting experience.
Experience independently managing high invoice and payment volumes across multiple entities.
Working knowledge of Sage or similar accounting software and proficiency with Excel or Google Sheets.
Hands-on experience with AI and automation tools, or the ability and willingness to learn them responsibly.
Strong attention to detail, follow-through, organization, and professional written communication.
Comfort communicating directly with vendors and store general managers in a fast-paced environment.

Nice to have

Experience with multi-location, franchise, retail, or cannabis businesses.
Experience with Alleaves, Flowhub, or Dutchie retail POS and back-office systems.
Familiarity with New York state cannabis compliance basics related to vendor and financial records.

Culture & Benefits

Full-time schedule of 35 or more hours per week.
Work aligned with the EST timezone.
Fast-paced, small-team environment with opportunities to support new store and vendor onboarding.
Role includes exposure to AI and automation-driven accounting workflows.

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