Project Administrative Assistant

Location: Remote or office based in Sofia, Bulgaria, or Warsaw, Poland

Company

hirify.global is a healthcare intelligence and clinical research organization supporting clinical development and patient-centered outcomes research.

What you will do

• Support the administrative and financial management of COA licensing projects.
• Collect, verify, and maintain project and financial data for accurate revenue recognition.
• Track budgets, invoicing, financial transactions, project documentation, and internal systems.
• Maintain project trackers and generate standard project and financial status reports.
• Monitor timelines, follow up on pending actions and approvals, and coordinate with internal stakeholders and external partners.
• Identify data discrepancies and process issues, escalate them appropriately, and contribute to data quality improvements.

Requirements

• At least 2 years of experience in project administration, financial coordination, or a similar role.
• Experience with invoicing, budgeting, or revenue tracking processes.
• Strong attention to detail and accuracy when handling data and financial information.
• Good organizational, multitasking, and communication skills for managing competing priorities in an international environment.
• Proficiency in Microsoft Office, especially Excel, and data tracking tools.
• Availability to work remotely or from an office in Bulgaria or Poland.

Nice to have

• Experience in clinical research, COA licensing, or a similar environment.
• Familiarity with Monday.com.

Culture & Benefits

• Inclusive workplace focused on diversity, belonging, innovation, and professional development.
• Country-specific annual leave and health insurance options for employees and families.
• Retirement planning offerings and life assurance.
• Access to a global employee assistance programme with 24-hour support.
• Flexible country-specific benefits, including childcare vouchers, gym memberships, travel passes, and health assessments.