Executive & Publishing Project Coordinator

Location: Permanent work from home; flexible schedule during CST business hours. Work schedule and timezone: California.

Company

hirify.global provides remote staffing and supports clients with administrative, operations, and project coordination needs.

What you will do

• Coordinate books, digital media, video, and other publishing projects from concept through completion.
• Take dictation and turn spoken ideas into structured, polished documents.
• Use Gemini, ChatGPT, and other AI tools for writing, editing, and content development.
• Convert AI-generated drafts into publication-ready books, reports, magazines, articles, and long-form content.
• Track timelines, follow up on tasks, provide status updates, and manage multiple priorities.
• Organize research, images, confidential records, cloud filing systems, backups, version control, and Google Workspace documentation.

Requirements

• Previous experience as an Executive Assistant, Project Coordinator, Operations Coordinator, or in a similar administrative role.
• Exceptional written English with excellent grammar is required.
• Strong critical thinking, problem-solving, organization, attention to detail, and follow-through.
• Experience with Google Workspace and cloud-based document management.
• Ability to learn and use AI tools such as Gemini or ChatGPT.
• Ability to handle confidential and sensitive information with discretion.

Nice to have

• Experience supporting entrepreneurs, executives, authors, or content creators.
• Publishing or self-publishing experience.
• Experience formatting books, reports, magazines, or other long-form documents.
• Experience organizing large digital libraries and cloud storage systems.
• Familiarity with Canva or basic document layout tools.

Culture & Benefits

• Permanent work-from-home arrangement.
• Flexible scheduling during the required business-hour window.
• Independent contractor engagement.
• Health insurance coverage for eligible locations.
• Immediate hiring.

Hiring process

• Complete the application, assessment questions, technical check, and voice recording.
• Hourly pay is established based on performance in the application process.
• Applications with all required materials receive priority review.