Documentation Coordinator

Location: Montreal (St. Laurent), Canada

Company

hirify.global develops simulation, training, and mission-readiness solutions that support critical operations worldwide.

What you will do

• Manage assigned documentation projects and participate in kick-off and power-off meetings.
• Coordinate with Project Management, software and hardware engineering, ILS, and test-site teams to ensure documents are released before delivery preparation.
• Extract company data from SFTP, ELS, SharePoint, PLM, E-docs, Project Tracker, Shipping Workbench, Jira, Salesforce, and other tools.
• Organize, catalogue, and deliver contractual data in line with departmental procedures, security requirements, and export-control regulations.
• Prepare delivery and documentation index reports using in-house tools and Microsoft Office applications.
• Respond to documentation-status requests and ensure on-time delivery and quality KPIs are met.

Requirements

• Eligibility for NATO Security Clearance and Controlled Goods/ITAR clearance is required.
• CEGEP-level degree or equivalent.
• 3–5 years of experience working with electronic documents and document management.
• In-depth knowledge of computer applications, including Adobe Acrobat, Microsoft Outlook, and Microsoft Office.
• Excellent written and verbal communication skills.
• Bilingual English and French communication skills are required.

Nice to have

• Problem-solving ability and experience handling complex issues independently.
• Customer focus, peer relationship skills, adaptability, time management, and ownership of duties.

Culture & Benefits

• Group insurance and an employee assistance program.
• Flexible vacation, enhanced parental leave, and sabbatical leave.
• Telemedicine services.
• Employee stock purchase plan, group RRSP, and defined benefit pension plan.
• Work on projects supporting safer, more sustainable critical operations.