Event Coordinator, Live Journalism

Location: Washington, DC; Monday through Thursday onsite in hirify.global’s Penn Quarter office. Flexible hours, including early mornings and occasional evenings, are required, along with domestic and international travel as needed.

Salary: $55,000–$65,000 per year.

Company

hirify.global is a global news platform that delivers transparent reporting and insights on complex international stories.

What you will do

• Draft, format, and distribute briefing packets, speaker and moderator biographies, client materials, and master run-of-show schedules.
• Coordinate end-to-end event logistics, including venue research, vendor sourcing, contracting support, shipments, collateral, on-site setup, and staffing.
• Integrate generative AI and workflow automation into speaker research, calendar coordination, feedback synthesis, and daily operations.
• Build and maintain SOPs, shared Google Workspace drives, event timelines, inventory trackers, meeting action items, attendee rosters, and event metrics.
• Provide executive and team support through schedule coordination, inbox management, client call preparation, and follow-ups.
• Act as a core on-site production team member and resolve last-minute scheduling, venue, and live-event issues.

Requirements

• 1–2 years of experience in event coordination, media, or executive assistance in a high-velocity environment.
• Bachelor’s degree or equivalent experience.
• Exceptional project management, organization, attention to detail, written communication, and verbal communication skills.
• Sound judgment, comfort with ambiguity, and calm customer-service-driven composure during fast-moving events.
• Proficiency in Microsoft Office, especially Excel and Word, and Google Workspace.
• Willingness to work flexible hours and travel domestically and internationally as needed.

Culture & Benefits

• Full-time salaried employees receive flexible paid time off without a prescribed limit or defined balance.
• Work takes place in a fast-paced environment combining media, live production, and executive operations.
• The role supports high-stakes conversations with world leaders, innovators, and newsmakers.