Facilities Administrator

Location: Hertfordshire, United Kingdom

Company

hirify.global develops healthcare and medical device solutions guided by a mission to save and sustain lives.

What you will do

• Create and manage work requests and activities in the maintenance system.
• Maintain accurate equipment, asset, operational, service, and completed-work records.
• Coordinate planned maintenance, contractor visits, service activities, schedules, and job documentation.
• Monitor task progress, follow up on delays, and communicate updates to engineering, facilities, manufacturing, suppliers, and other stakeholders.
• Organise safety documentation, including risk assessments and work permits, and support planning meetings and workload prioritisation.
• Produce performance reports, keep filing systems current, follow EHS procedures, and ensure correct waste streams are used.

Requirements

• Good Microsoft Office skills, particularly Excel.
• Experience with business systems, databases, or maintenance management software.
• Strong administrative, planning, organisational, communication, and data-management skills.
• Experience coordinating tasks, schedules, or service activities and working with external suppliers.
• Ability to prioritise tasks and work independently while maintaining detailed records.
• Ability to follow cGMP, current medical device regulations including MDD/MDR and MDSAP, health and safety legislation, and hirify.global EHS requirements.

Nice to have

• Experience in manufacturing, engineering, facilities, or operations.
• Familiarity with IBM Maximo or similar management systems.
• Understanding of maintenance or contractor coordination processes.

Culture & Benefits

• Competitive total compensation package.
• Professional development opportunities.
• Strong emphasis on work-life balance.
• Culture focused on courage, trust, collaboration, ownership, and accountability.