Talent & People Operations Coordinator

Location: On-site in Portland, Oregon, United States. Relocation assistance is available for a move to Portland if needed. Candidates must be authorized to work in the United States.

Salary: $60,000–$80,000 per year, plus equity.

Company

Renewable energy and ocean technology company developing ocean-based technologies for low-cost renewable energy and renewable fuels.

What you will do

• Own 5–10 onsite interview days per week, including room bookings, agendas, signage, materials, AV basics, and schedule coordination.
• Greet candidates, escort them between rooms, manage day-of changes, and keep the onsite experience smooth and organized.
• Partner with recruiters by owning the operational plan and communicating logistics updates or issues.
• Coordinate lunch, refreshments, dietary needs, and room resets between sessions.
• Build repeatable interview logistics through templates, checklists, room standards, and lightweight systems.
• Provide HR administration support, including scheduling, document coordination, recruiting assistance, and employee-relations logistics.

Requirements

• 1–3+ years of experience in a coordination or administrative role involving complex logistics, such as recruiting, HR, executive assistance, events, or office operations.
• Strong calendaring and organizational skills, including Google Calendar and tracker, checklist, or ATS-based workflows.
• Calm, service-oriented, and decisive when troubleshooting onsite issues and communicating changes.
• Discretion and trustworthiness when handling confidential HR information.
• Authorization to work in the United States.
• Availability to work longer hours and weekends intermittently for critical needs.

Nice to have

• Experience managing high-volume onsite interview days, multi-loop schedules, and frequent same-day changes.
• Experience with Greenhouse or a similar ATS, plus strong Google Sheets skills.
• Comfort with basic AV setup and troubleshooting, including Google Meet, screen sharing, and conference room equipment.
• Experience creating SOPs, checklists, templates, or other lightweight operational systems.
• Experience supporting broader People Operations or HR administration, including confidential documents, onboarding, and employee-relations logistics.

Culture & Benefits

• Idea-meritocracy environment focused on sustainable growth and employee retention.
• Flexible paid time off.
• Company-paid gold-level PPO health insurance for full-time employees, partners, and dependents.
• Company-paid dental, vision, and disability insurance for full-time employees, partners, and dependents.
• Access to 401(k), health FSA, and dependent care FSA accounts.
• Equity participation and relocation assistance to Portland.