Office Manager (Security Technology)

Location: Reston, Virginia, United States; primarily office-based with regular on-site presence. Occasional local travel may be required, and overnight domestic travel is expected to be less than 10% of the time.

Company

hirify.global designs and implements passenger biometric recognition, immigration processing, border-security, and intelligent information reporting systems, including related software, training, and technical support.

What you will do

• Manage the daily operation, safety, security, appearance, and functionality of a full-floor office suite with private offices, cubicles, conference rooms, common areas, kitchens, supply rooms, and storage spaces.
• Coordinate building management, engineering, janitorial, security, maintenance, and other workplace vendors from service request through resolution.
• Administer Kastle Security access, eGate access, keys, credentials, visitor access, parking, and secure-entry processes for employees, contractors, vendors, and visitors.
• Oversee maintenance, repairs, office moves, seating assignments, space planning, inventories, storage, supplies, conference rooms, mail, deliveries, and workplace services.
• Support employee onboarding and offboarding, executive meetings, training sessions, events, hosted visitors, procurement, invoices, vendor records, and expense tracking.
• Coordinate workplace health and safety, emergency preparedness, business continuity, building incidents, access-control issues, and continuous improvement of office procedures.

Requirements

• At least five years of progressive office management, workplace operations, facilities coordination, or related administrative experience, preferably managing a large office suite independently.
• Strong knowledge of office management, facilities coordination, workplace services, vendor management, purchasing, inventory control, records management, and expense tracking.
• Experience coordinating multiple vendors and building services, with the ability to negotiate service levels, schedules, quality, and costs.
• Experience with physical access-control systems and secure-building processes; ability to learn Kastle Security and eGate workflows.
• Strong organization, project management, communication, customer service, problem-solving, discretion, and judgment when handling security and confidential information.
• Proficiency with Outlook, Word, Excel, PowerPoint, and Teams; ability to respond promptly to facilities, safety, access, and security issues. A valid driver's license may be required for local business travel.

Nice to have

• Experience in a secure, access-controlled, regulated, or sensitive corporate environment.
• Hands-on experience with Kastle Security or comparable access-control platforms, eGate, visitor-management, parking-management, work-order, or facilities-management systems.
• Experience with office moves, space planning, furniture installations, renovations, emergency preparedness, business continuity, workplace safety, or executive events.
• Bachelor's degree in business administration, facilities management, hospitality, operations, or a related field.
• IFMA, FMP, CFM, or related facilities, workplace-management, or safety certification.

Culture & Benefits

• Work in a professional, secure, organized, and service-oriented corporate environment.
• Maintain workplace security, operational readiness, and a welcoming office experience.
• Handle confidential information and sensitive access permissions with discretion.
• Participate in emergency drills, evacuation procedures, shelter-in-place procedures, and business continuity activities.
• The organization participates in E-Verify and is an Equal Employment Opportunity and Affirmative Action employer.