Administrative Assistant (Finance)

Location: New York, NY, USA; onsite support for office meetings and events

Salary: $47.59 per hour, plus base salary and discretionary bonus compensation structure

Company

Global active fixed-income investment firm operating across public and private markets.

What you will do

• Provide comprehensive administrative support and act as a proactive gatekeeper for multiple senior executives.
• Manage complex calendars, schedule internal and external meetings, and coordinate conference rooms, catering, audio/video, and other meeting services.
• Arrange primarily domestic travel, including flights, accommodations, ground transportation, and visas, and process expense reports.
• Organize client meetings, roadshows, board meetings, department offsites, and internal events, managing venues and logistics.
• Draft, proofread, and edit business documents, reports, presentations, and emails; conduct research and prepare supporting materials.
• Coordinate onboarding for employees and consultants, provide backup coverage, maintain CRM information, and support team activities.

Requirements

• At least five years of administrative experience supporting multiple senior executives or management teams.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Working knowledge of travel, calendaring, client meeting, and expense procedures, plus tools including Zoom, Box, Slack, Concur, Navan, Condeco, and ServiceNow.
• Excellent organization, time management, multitasking, written and verbal communication, and attention to detail.
• Ability to reprioritize tasks, remain composed under pressure, work independently, and collaborate effectively.
• Ability to handle highly confidential information with discretion and sound judgment.

Nice to have

• Two-year college degree.

Culture & Benefits

• High-performance and inclusive culture centered on collaboration, openness, responsibility, and excellence.
• Opportunities to support Client Management, Global Wealth Management, and Portfolio Management businesses.
• Exposure to diverse teams and multiple areas of the investment firm.
• Compensation includes a fixed base component and discretionary performance-based bonus.