CRM & Operations Virtual Assistant

Location: Remote, Philippines or South Africa

Salary: $700–$800 per month

Company

hirify.global supports a growing consulting business with virtual assistant and operational services.

What you will do

• Manage and maintain HubSpot CRM data, contacts, prospects, lead information, and segmentation.
• Build prospect and call lists, monitor incoming enquiries, and coordinate follow-ups.
• Build and maintain Zapier automations and improve CRM workflows and operational processes.
• Support KPI tracking and reporting through Google Sheets dashboards.
• Manage scheduling and calendar administration using Calendly and maintain documentation across OneNote, Google Drive, and Google Workspace.
• Use ChatGPT, Claude, and other AI tools to improve efficiency, with potential support for LinkedIn outreach as the role develops.

Requirements

• Strong hands-on experience with HubSpot CRM, database management, and Zapier workflow automation.
• Excellent administrative, organisational, and prioritisation skills with strong attention to detail.
• Comfortable using Google Workspace, Google Drive, and Calendly or similar scheduling platforms.
• Confident using AI tools such as ChatGPT and Claude.
• Excellent written and verbal English and a professional, confident communication style.
• Ability to work independently, investigate problems, take ownership, and suggest process improvements.

Nice to have

• Experience with LinkedIn outreach or LinkedIn Sales Navigator.
• Experience managing KPI dashboards and reporting in Google Sheets.
• Experience with phone-based prospect follow-up or consulting, sales, and professional services environments.
• Familiarity with Mac tools and OneNote.
• Experience identifying and implementing business process improvements.

Culture & Benefits

• 100% remote work.
• Part-time schedule of 20 hours per week, with potential to grow to full-time as responsibilities expand.
• $50 birthday bonus and $200 testimonial bonus.
• No activity tracker.
• AI tools may support parts of the hiring process, while final decisions are made by humans.