10 часов назад
Administrative Coordinator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Coordinator (Japan Office Operations): Building the administrative foundation for IQM Japan with an accent on government-funded project administration, audit-ready documentation, and coordination between Japanese operations and global headquarters. Focus on managing NEDO reporting obligations, finance and procurement workflows, vendor coordination, and establishing scalable office processes.
Location: Japan; hybrid setup with flexible hours
Company
develops full-stack quantum computing systems spanning quantum hardware and software, with operations across a global quantum technology ecosystem.
What you will do
- Coordinate information, documents, approvals, reporting, and policy implementation between Japan and headquarters in Espoo and Munich.
- Manage documentation, supporting evidence, reporting, deadlines, and audit-ready records for NEDO and other government-funded programs.
- Run office operations, including vendors, landlords, service providers, onboarding logistics, visitors, travel, meetings, and local events.
- Process invoices, purchase requests, expenses, contracts, purchase orders, and vendor coordination while supporting budget tracking and reporting.
- Maintain corporate, legal, operational, and grant documentation in line with company policies and Japanese regulatory requirements.
- Establish and automate administrative processes and support special projects as the Japan office scales.
Requirements
- Hands-on experience with NEDO administrative work.
- Experience in accounting, financial compliance, audit preparation, document management, reporting, and stakeholder coordination.
- Expert-level Excel, Word, and PowerPoint skills.
- Fluent Japanese and English, including substantial business-document translation in both directions.
- Working knowledge of legal and finance fundamentals.
- Strong organization, precision, deadline ownership, and ability to build processes from the ground up.
Nice to have
- Advanced legal and finance knowledge.
- Relevant degree or equivalent professional experience.
Culture & Benefits
- Hybrid work setup and flexible hours.
- Collaborative work across science and engineering disciplines.
- Flat hierarchy and direct access to leadership.
- Opportunities to shape the operations of a growing Japan office.
- Exposure to quantum computing research, publications, hackathons, and the wider quantum ecosystem.
Hiring process
- Interviews and hiring will proceed as soon as strong candidates are identified.
- Early application is encouraged.
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