Admin Assistant (HR Operations)

Location: Eastern Time zone, USA schedule; Monday-Saturday, 10:30am-7:30pm

Company

hirify.global supports clients through recruitment and workforce-related administrative services.

What you will do

• Support employee onboarding by collecting and organizing required documentation.
• Maintain accurate employee records and HR files.
• Review staff timesheets and clock-in and clock-out records across different job sites.
• Assist with payroll preparation by reviewing hours worked and identifying discrepancies.
• Support recruitment through candidate sourcing, initial screening, and interview coordination.
• Handle employee and client calls, respond to basic inquiries, and assist with operational projects.

Requirements

• Some exposure to HR, administration, recruitment, payroll, or office support.
• Strong attention to detail, accuracy, organization, and time management.
• Good written and verbal English communication skills.
• Comfort communicating by phone, email, and messaging.
• Basic understanding of spreadsheets and common office software.
• Ability to work independently, follow instructions, learn new systems, and take ownership of assigned tasks.

Nice to have

• Experience with timesheets, payroll support, employee onboarding, or HR documentation.
• Recruitment or candidate coordination experience.
• Familiarity with HRIS, payroll, or workforce management systems.
• Experience working with remote or distributed teams.

Culture & Benefits

• Entry-level opportunity with training provided on HR, payroll, onboarding, timesheet, and operational processes.
• Opportunity to take on greater responsibility as the business grows.
• Full-time schedule of 35 hours or more per week.