Administrative Coordinator

Location: Houston, Texas; onsite

Company

hirify.global is an engineering consulting firm supporting water and transportation projects throughout their lifecycle.

What you will do

• Serve as the first point of contact for clients, guests, and employees by greeting visitors and assisting with incoming calls.
• Coordinate office calendars, meetings, events, communications, supplies, access cards, keys, maintenance, and repairs.
• Receive and distribute mail while maintaining electronic and paper files, records, and reports.
• Prepare workstations and equipment for new hires and support onboarding needs.
• Assist with travel bookings, including airfare, hotels, and ground transportation.
• Coordinate fleet vehicle deliveries, parking, repairs, and maintenance appointments, including driving full-size pickup trucks when required.

Requirements

• High school diploma or equivalent.
• 2+ years of administrative support experience.
• Valid driver's license with a good driving record.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work onsite in the Houston, Texas office.
• Ability to use standard office equipment and perform the listed physical activities, with rare lifting, carrying, pushing, or pulling of more than 35 pounds.

Culture & Benefits

• Collaborative environment with opportunities to support impactful water and transportation projects.
• Tuition reimbursement, paid professional training, an on-demand learning center, and paid professional memberships.
• Competitive PTO, seven paid holidays, two floating holidays, flexible work schedules, and paid parental leave.
• Medical, dental, and vision insurance, employee assistance, wellness reimbursement, and HSA/FSA options.
• Employer-paid short- and long-term disability insurance, term life insurance, and a 401(k) with company match.
• Quarterly social events, paid group volunteering, and employee networks and groups.

Hiring process

• Interviews may be conducted by phone, in person, or through Microsoft Teams.
• Successful applicants must complete applicable pre-employment substance screening and background checks.