Executive Assistant (Part-Time), Chief Accounting Office

Location: Onsite in Carlsbad, California, four days per week; 30 hours per week

Salary: $79,000–$124,000 annually. For specific locations in San Jose, the San Francisco Bay Area, and the New York City metropolitan area: $97,500–$146,500 annually.

Company

hirify.global develops global communications solutions serving consumers, businesses, governments, and militaries.

What you will do

• Manage the Chief Accounting Officer’s complex calendar, financial milestones, audit committee meetings, and leadership reviews.
• Coordinate domestic and international travel, expense reports, and last-minute logistics.
• Route accounts payable invoices, track purchase orders, verify corporate card reconciliations, and coordinate vendor billing.
• Act as a liaison with executives, internal stakeholders, external auditors, and financial institutions while protecting confidential financial information.
• Draft, edit, and proofread communications, presentations, and financial briefing materials; maintain secure accounting files.
• Track accounting action items, close-cycle deadlines, audit deliverables, team meetings, offsites, training, and onboarding.

Requirements

• 3–5 years of experience supporting senior executives in a fast-paced corporate environment, preferably in finance, accounting, legal, public accounting, or a similar global structure.
• Ability to work onsite in the Carlsbad office four days per week for 30 hours per week.
• Experience with project organization, event management, complex executive travel coordination, and introductory corporate financial workflows.
• Exceptional communication skills for working with senior executives, board members, and external audit partners.
• Absolute discretion when handling sensitive, non-public financial data and insider information.
• Advanced proficiency with Excel, PowerPoint, Word, executive calendaring platforms, and expense management systems such as Concur.

Nice to have

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Experience with enterprise ERP systems such as Oracle or SAP and automated accounts payable platforms.
• Familiarity with quarterly earnings and public-company financial close cycles.
• Strong executive presence and composure under regulatory deadlines.

Culture & Benefits

• Part-time regular position supporting a global accounting organization.
• Additional cash or stock incentives may be available.
• Benefits may include medical, financial, and wellness-focused offerings depending on the position.
• Equal opportunity workplace with accommodation support for qualified applicants.