Legal Administrative Assistant (AU)

Location: Onsite at the central Sydney headquarters, Australia

Company

hirify.global is a publicly listed Australian defence technology company developing AI-enabled counter-drone solutions for military organisations, government agencies, airports, critical infrastructure operators, and law enforcement.

What you will do

• Provide diary management, meeting coordination, workflow organisation, and correspondence support to the General Counsel and legal team.
• Maintain legal documents, contract databases, records management systems, and execution records.
• Prepare, format, execute, and file NDAs, agreements, corporate documents, and other legal materials.
• Support company secretarial and corporate governance activities, including board and committee documentation.
• Coordinate third-party onboarding and vetting for suppliers, partners, contractors, resellers, and end-users.
• Track deadlines, renewals, permits, licences, compliance obligations, regulatory lodgements, audits, and legal projects.

Requirements

• At least 2 years of experience preferred in administration or legal support, ideally in an in-house legal, corporate, or professional services environment.
• Strong organisational, document management, written communication, and verbal communication skills with excellent attention to detail.
• Proficiency with Microsoft Word, Excel, and Outlook, plus familiarity with document management, contract lifecycle, ERP, and CRM systems.
• Proficiency with implementing AI tools and LLMs into business workflows.
• Ability to handle confidential information discreetly, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Certificate, Diploma, or tertiary qualifications in Business Administration, Legal Studies, or a related field are advantageous but not essential.

Culture & Benefits

• Work in a fast-paced, high-growth defence and technology environment.
• Support a global business with international presence and customers across military, government, infrastructure, and law enforcement sectors.
• Contribute to counter-drone innovation and real-world security initiatives.
• Collaborate with legal, finance, HR, and operations stakeholders.