Project Coordinator / Document Controls

Location: Houston, Texas; hybrid

Company

hirify.global is a consulting firm supporting water and transportation clients throughout the project lifecycle.

What you will do

• Coordinate documentation and administrative activities for TxDOT and other transportation projects from initiation through closeout.
• Prepare, process, distribute, and maintain agreements, work authorizations, task orders, amendments, correspondence, and project records.
• Manage document workflows, revisions, version control, reviews, approvals, and timely distribution.
• Coordinate with project managers, technical staff, accounting, clients, subconsultants, and corporate support teams.
• Support document submissions, deliverables, reporting, project setup, closeout, archiving, and compliance documentation.
• Track milestones and action items while contributing to improvements in project coordination and document management processes.

Requirements

• Associate’s degree in business administration, project management, engineering technology, construction management, or a related field, or equivalent experience.
• 3+ years of TxDOT experience in project coordination, document controls, project administration, contract administration, or a related engineering, consulting, construction, or transportation role.
• Experience managing project documentation and records in a deadline-driven environment.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong organization, communication, collaboration, attention to detail, and ability to manage multiple priorities.

Culture & Benefits

• Regular full-time employment with a comprehensive benefits package.
• Tuition reimbursement, paid professional training, license achievement bonuses, learning resources, and paid professional memberships.
• Competitive paid time off, paid holidays, floating holidays, flexible schedules, and paid parental leave.
• Medical, dental, vision, HSA, FSA, employee assistance, fitness, and wellness benefits.
• Employer-paid disability and term life insurance, plus a 401(k) with company match.
• Hybrid and remote work options may be available for some roles based on responsibilities, along with social, volunteering, and employee network programs.

Hiring process

• Interviews may be conducted by phone, in person, or through Microsoft Teams.
• Successful applicants must complete applicable pre-employment substance screening and background checks.