Project Coordinator, IKE

Location: West Hollywood, California, United States; on-site daily in the West Hollywood office, with the opportunity to work remotely one day per week after six months of employment. Occasional travel for field visits and pre-construction meetings may be required.

Company

hirify.global creates and operates urban media displays and develops the IKE smart city platform, which provides public engagement kiosks in partnership with cities across the United States.

What you will do

• Support Project Managers across kiosk deployment, from siting and permitting through construction, activation, and closeout.
• Maintain project schedules, milestones, deployment pipeline data, dashboards, and documentation in SiteTracker.
• Track permit applications, encroachment submittals, utility coordination, power make-ready activities, comments, resubmissions, and delays.
• Coordinate vendors, contractors, electricians, suppliers, fabrication, logistics, shipping, and delivery schedules.
• Support contract administration, purchase orders, change orders, invoice processing, budget tracking, cost reporting, and forecasting.
• Coordinate meetings and communications, document decisions and action items, prepare status reports, and maintain punch lists through closeout.

Requirements

• 2–3 years of experience supporting construction, infrastructure, engineering, development, or project management teams.
• Strong organizational, time management, communication, interpersonal, and documentation skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with SiteTracker, Salesforce, or a similar project tracking system, or the ability to learn one quickly.
• Ability to work on-site daily in West Hollywood, California, with occasional business travel.

Nice to have

• Experience with public right-of-way work, municipal permitting, or utility coordination.
• Exposure to small cell, fiber, digital signage, LED, electrical, or streetscape construction.
• Familiarity with construction drawings, procurement, contract administration, budgeting, invoices, purchase orders, and project financial tracking.
• Experience coordinating city agencies, consultants, contractors, vendors, and other external stakeholders.

Culture & Benefits

• Opportunity to grow into project management.
• Work on public-facing smart city infrastructure and urban media deployments.
• Collaboration across Development, Design, Operations, Finance, consultants, contractors, and city stakeholders.
• Remote work may be available one day per week after six months of employment.