Legal Secretary

Location: Hybrid work from Washington D.C., Boston, or the Bay Area, with two work-from-home days per week

Company

hirify.global develops software that helps AI data centers dynamically manage power usage, enabling sustainable AI growth while supporting grid reliability and renewable energy expansion.

What you will do

• Draft, edit, proofread, file, and organize legal documents and correspondence.
• Provide executive and administrative support, including scheduling, communications, meeting materials, agendas, and action-item tracking.
• Manage contract intake through execution, maintain contract repositories, and coordinate e-signature workflows.
• Track filing deadlines and comment windows across federal, state, and international regulatory proceedings, including filing and docket-monitoring support.
• Design repeatable processes for contract intake, signature routing, deadline tracking, and matter management.
• Coordinate outside counsel and vendors, including engagement logistics, invoicing, and relevant budgets.

Requirements

• 4+ years of experience as a legal secretary, legal assistant, paralegal, or legal operations coordinator in a law firm or in-house legal department.
• Experience managing multiple competing tasks, maintaining contract repositories, and supporting commercial activities.
• Experience with contract administration and e-signature platforms.
• Strong executive and administrative support skills, written and verbal communication, attention to detail, discretion, and judgment with confidential information.
• Ability to work independently, prioritize effectively, and operate in ambiguity and a fast-paced environment.

Nice to have

• Hands-on experience with AI tools and workflow automation.
• Experience with technology, AI/ML, or energy-related companies or industries.
• Experience building and improving legal processes and structures.
• Familiarity with regulatory docket and filing systems.

Culture & Benefits

• Collaborative, low-ego environment with AI, cloud, software, and energy specialists.
• Competitive pay with equity and stock options.
• Medical, dental, vision, and 401(k) matching.
• Flexible hybrid work from Washington D.C., Boston, or the Bay Area.
• Equal opportunity workplace with reasonable accommodations available during the application and interview process.