Administrative Business Partner (ShipOS)

Location: New York, NY; hybrid workplace. U.S. citizenship is required because the program operates in classified and government-sensitive environments.

Salary: $60,000–$97,000 per year, plus potential restricted stock units, sign-on bonus, and other incentives.

Company

hirify.global develops software for data-driven decisions and operations, including ShipOS, a partnership with the U.S. Navy to modernize the American maritime industrial base.

What you will do

• Manage calendars and resolve scheduling conflicts for ShipOS workstream leads, including supplier visits, internal meetings, Navy stakeholder meetings, and onsite activities.
• Coordinate supplier engagements, team travel, customer visits, conferences, external events, meeting rooms, catering, communications, and badging.
• Drive weekly updates by collecting inputs, preparing the narrative, formatting the materials, and distributing them to the wider team.
• Track follow-ups, action items, onboarding and offboarding tasks, access requests, badges, laptops, and 30/60/90-day processes.
• Prepare travel arrangements and expense reports while maintaining transaction records and team documentation.
• Support team members, government counterparts, external partners, and Navy, shipbuilder, and supplier stakeholders with discretion and diplomacy.

Requirements

• Previous administrative, operations, or coordination experience.
• Excellent digital literacy and proficiency with Outlook, Excel, Word, PowerPoint, and Teams.
• Strong written communication skills and the ability to prepare weekly updates with limited editing.
• Strong organization, proactive follow-through, urgency, and the ability to reprioritize in a fast-moving environment.
• Ability to work with ambiguity and handle sensitive matters tactfully and discreetly.
• U.S. citizenship required.

Culture & Benefits

• Hybrid work with an emphasis on in-person collaboration and office connectivity.
• Medical, dental, vision, life, AD&D, and disability insurance options.
• Paid time off, year-end paid leave, paid holidays, and supportive leave programs.
• Paid parental leave, backup care, fertility and family-building benefits, and a new-child stipend.
• Commuter benefits and access to a 401(k) plan.
• Growth opportunities that recognize individual strengths, skills, and interests.