Speaker Operations Coordinator

Location: Lisbon, Portugal; hybrid

Company

hirify.global operates conferences and is working to digitise the conference sector.

What you will do

• Analyse Speaker team processes to identify inefficiencies, risks, and opportunities for scalable improvements.
• Coordinate operational processes and workstreams from start to finish.
• Design, implement, and embed new systems, processes, and ways of working.
• Improve how operational information is captured, managed, and used across systems and tools.
• Create reporting, dashboards, and performance insights for leadership decision-making.
• Work cross-functionally with stakeholders and support change management and process adoption.

Requirements

• Experience in operations, process improvement, project coordination, business operations, or a similar role.
• Comfort working with spreadsheets, databases, reporting tools, and operational systems.
• Ability to analyse data and turn it into clear, useful operational insights.
• Ability to understand complex processes, identify inefficiencies, and recommend practical improvements.
• Strong organisational, administrative, written communication, and verbal communication skills.
• Ability to manage multiple workstreams, competing deadlines, and different stakeholders independently.

Culture & Benefits

• Full-time permanent employment with flexible working arrangements.
• Subsidised healthcare, dental coverage, and an employee assistance programme.
• Employer pension contribution of up to 6% for Irish-based employees.
• Dedicated learning and development department with workshops, online learning, and career resources.
• Company MacBook and generous annual leave.
• Wellness subsidy of €1000 per year, employee events, charity days, and wellbeing talks.