Executive Assistant to the CEO

Location: Onsite at the Redwood City, California office; United States work authorization required without current or future company sponsorship

Salary: $150,000–$250,000 USD annual base pay

Company

hirify.global develops enterprise AI application software, including the C3 Agentic AI Platform, industry-specific SaaS applications, and generative AI offerings.

What you will do

• Monitor, read, categorize, and prioritize inbound communications for the CEO.
• Draft replies, follow-ups, memos, and other correspondence in the CEO’s voice.
• Track CEO commitments, coordinate next steps, and close outstanding items.
• Coordinate communication-driven actions with the CEO Office, calendar, meetings, and executive workflows.
• Route context and requests to executive, legal, finance, communications, and other internal owners.
• Handle sensitive business, strategic, and executive information with absolute discretion.

Requirements

• 7+ years of experience as an Executive Assistant, communications professional, or in a chief-of-staff-adjacent role supporting a C-suite executive.
• Bachelor’s degree.
• Exceptional written communication and the ability to write quickly and clearly in another person’s voice.
• Strong judgment on tone, priority, and audience, with meticulous attention to detail and follow-through.
• Availability during early morning and late evening hours, including responsiveness across global time zones.
• Experience with Microsoft 365 and modern AI tools; hands-on Claude experience is strongly preferred.

Nice to have

• Experience drafting correspondence for a CEO at a public or late-stage technology company.
• Background in communications, executive support, journalism, or another writing-intensive discipline.
• Experience working within a CEO Office or executive staff team.

Culture & Benefits

• Competitive compensation package.
• Generous equity plan.
• Excellent employee benefits.
• Equal Opportunity and Affirmative Action Employer.