Field Team Assistant

Location: Tokyo, Japan

Company

hirify.global provides a cloud platform for property and casualty insurers, combining digital, core, analytics, and AI capabilities.

What you will do

• Provide administrative and operational support to the Field Team, including document preparation, procurement, room bookings, equipment purchases, and logistics.
• Coordinate customer dinners, meetings, and other field activities.
• Manage the Japan Country Manager’s complex calendar, prioritize meetings, and support daily operations.
• Coordinate travel, accommodation, and detailed itineraries for visiting hirify.global executives in Japan.
• Facilitate communication between the Field Team, APAC leadership, and US headquarters while maintaining relationships with internal and external stakeholders.
• Handle confidential and sensitive information with integrity.

Requirements

• Proficiency in reading and writing in both English and Japanese.
• Experience in an assistant, administrative, or field support role within a multinational environment.
• Advanced proficiency with Google Workspace and collaboration tools such as Slack, Zoom, and Teams.
• Excellent organization, time management, multitasking, attention to detail, flexibility, and independent problem-solving skills.
• Strong understanding of Japanese business etiquette and professional protocol.

Nice to have

• Experience in the enterprise software or SaaS industry.

Culture & Benefits

• Work with a multinational field organization supporting customers and executives across Japan, APAC, and the US.
• Contribute to an inclusive workplace that values diverse perspectives, abilities, and cultures.
• Employment is subject to applicable criminal history and other background checks.