Broker Admin Assistant

Location: Remote, working Monday–Thursday 8:30 a.m.–5:00 p.m. and Friday 8:00 a.m.–4:30 p.m. on Newport Beach, California time, with a 30-minute lunch break.

Company

hirify.global provides remote staffing and connects professionals with client businesses.

What you will do

• Draft, edit, and format commercial real estate contracts and operational documents, including AIR forms, agreements, leases, offers, proposals, market reports, comps, and spreadsheets.
• Manage administrative and online listing workflows, including DocuSign packages, Dealius invoices, signage orders, website listings, and staff bios.
• Create brochures, Brokers Opinions of Value, mailers, and other marketing materials using approved templates, maps, property images, and key data.
• Provide organized administrative support to commercial real estate brokers in a fast-paced environment.

Requirements

• At least 3 years of Administrative Assistant experience.
• Proficiency with Microsoft Office and some Adobe applications.
• Strong attention to detail, accuracy, organization, multitasking, and time management.
• Effective communication skills and the ability to work independently and collaboratively.
• Flexibility, willingness to learn new technology systems, and a solution-oriented approach to challenges.
• Commercial real estate experience is preferred.

Culture & Benefits

• Permanent work-from-home arrangement.
• Independent contractor engagement.
• Health insurance.
• Collaborative and supportive working environment.
• Immediate hiring.

Hiring process

• Complete the application, assessment questions, technical check, and voice recording.
• Hourly pay is established based on performance during the application process.