Administrative Assistant

Location: Universal City, California, United States. Hybrid schedule requiring a minimum of four days per week in the office.

Salary: $47,500–$60,000 yearly

Company

hirify.global is a global media and entertainment company producing and distributing film, television, streaming, news, and theme park content and experiences.

What you will do

• Manage complex schedules and multiple calendars for three Senior Vice Presidents and one Vice President in Brand/Franchise Marketing.
• Coordinate meetings with internal and external stakeholders, anticipate conflicts, and manage shifting priorities.
• Prepare agendas, meeting materials, presentation logistics, and follow-up on action items.
• Coordinate executive travel schedules, arrangements, and required documentation.
• Process P-card transactions and expense reports according to travel policy.
• Maintain records and filing systems, prepare routine correspondence, and protect confidential department information.

Requirements

• At least 1 year of experience supporting an executive.
• Proficiency in Microsoft Word, Excel, PowerPoint, Keynote, and Photoshop.
• Strong organizational, analytical, interpersonal, communication, and attention-to-detail skills.
• Ability to manage multiple tasks, work independently, solve problems, and operate in a rapidly changing environment.
• Ability to communicate effectively with senior executives and maintain confidential information.
• Ability to work from the Universal City office at least four days per week under the hybrid schedule.

Nice to have

• Bachelor’s degree.
• Experience building strong relationships across multiple divisions and departments.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan and paid leave.
• Tuition reimbursement, discounts, and additional company perks.
• Inclusive workplace culture with opportunities to support community initiatives.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.