Project Coordinator (Asana, Trello, Monday.com & Project Operations)

Location: Belize; remote. Availability during U.S. client business hours is required, with flexibility around deadlines and project priorities.

Company

hirify.global is recruiting for a client seeking project coordination support across multiple projects and operational workflows.

What you will do

• Plan and coordinate multiple projects from kickoff through completion, maintaining timelines, milestones, dependencies, deliverables, and task ownership.
• Use Asana, Trello, Monday.com, Smartsheet, and Microsoft Project to maintain project plans, boards, trackers, and dashboards.
• Coordinate communication among project managers, team members, leadership, departments, vendors, contractors, and external stakeholders.
• Prepare meeting agendas and materials, document decisions and action items, assign owners and deadlines, and follow up through completion.
• Maintain project documentation in Google Drive, SharePoint, and Confluence, including status reports, risk registers, process documentation, and project files.
• Identify risks, blockers, delays, resource constraints, and competing priorities; escalate issues and prepare clear leadership updates.

Requirements

• At least 2 years of experience in project coordination, project support, operations coordination, or a related role.
• Hands-on experience with Asana, Trello, and Monday.com.
• Experience maintaining project plans, timelines, task trackers, milestones, deliverables, and operational trackers.
• Strong Excel and/or Google Sheets skills, along with excellent written and verbal English communication.
• Excellent organization, documentation, attention to detail, follow-up, and accountability skills.
• Must be available during U.S. client business hours and able to coordinate remotely across multiple stakeholders.

Nice to have

• Experience with Smartsheet, Microsoft Project, Jira, Confluence, or SharePoint.
• Knowledge of pivot tables, conditional formatting, tracking dashboards, Agile, Scrum, sprint planning, or project lifecycle methodologies.
• PMP, CAPM, Agile, Scrum, or similar certification, completed or in progress.
• Experience in SaaS, marketing, professional services, construction, operations-heavy businesses, or vendor coordination.

Culture & Benefits

• Fully remote work supporting U.S.-based teams.
• High ownership across multiple projects and operational workflows.
• Direct exposure to leadership and cross-functional stakeholders.
• Hands-on experience with modern project management systems.
• Growth opportunities toward Senior Project Coordinator, Project Manager, Program Coordinator, Operations Manager, or Program Manager.

Hiring process

• Initial application review.
• Spark Hire introduction video and video interview with a hirify.global recruiter.
• Practical project tracker and status reporting assessment, followed by a client interview, offer, and onboarding.