Sales Assistant (CRM, Scheduling & Sales Operations Support)

Location: Panama; remote, with availability during U.S. business hours

Company

hirify.global is recruiting for a client seeking sales operations support for a fast-moving sales team.

What you will do

• Maintain leads, contacts, opportunities, pipeline stages, activity notes, and CRM data accuracy in platforms such as Salesforce, HubSpot, Zoho CRM, or Pipedrive.
• Coordinate discovery calls, product demos, follow-up meetings, client meetings, and internal sales meetings across multiple calendars and time zones.
• Draft follow-up emails, meeting confirmations, reminders, summaries, and next-step communications while tracking outstanding actions and inbound lead routing.
• Prepare, format, proofread, and organize proposals, quotes, presentations, sales decks, and RFP/RFI responses using approved templates.
• Prepare weekly pipeline reports, activity updates, KPI trackers, dashboards, and conversion reports.
• Coordinate handoffs between sales, marketing, operations, finance, and leadership while identifying missing information and operational gaps.

Requirements

• 1–2+ years of experience in sales support, sales administration, administrative support, operations coordination, or sales operations.
• Hands-on experience with at least one CRM platform, including Salesforce, HubSpot, Zoho CRM, or Pipedrive.
• Strong scheduling and calendar management skills, including coordinating meetings across multiple calendars or time zones.
• Proficiency with Google Workspace and Microsoft Office.
• Strong written and verbal English communication and availability during U.S. business hours.
• Excellent attention to detail, organization, multitasking, and ability to manage priorities independently in a remote environment.

Nice to have

• Experience preparing proposals, presentations, or sales decks and supporting SDRs, BDRs, Account Executives, or sales leadership.
• Familiarity with B2B sales pipelines, B2B SaaS, recruiting, marketing agencies, or professional services.
• Basic to intermediate Excel or Google Sheets skills, including pivot tables, dashboards, tracking reports, and sales KPI reporting.
• Experience with lead routing and sales handoffs.

Culture & Benefits

• Fully remote working environment.
• Direct exposure to modern sales operations and revenue workflows.
• High-impact support role connected to revenue generation and sales execution.
• Opportunity to work closely with sales representatives and leadership.
• Potential career growth into sales operations, revenue operations, account management, business operations, or sales coordination.

Hiring process

• Initial phone screen followed by a video interview with a hirify.global recruiter.
• Practical task covering CRM cleanup and proposal preparation, followed by a client interview.
• A Spark Hire intro video is required for the application to be considered.
• Offer and background verification.