Subcontracts Administrator – Supply Chain (Defence)

Location: Adelaide, Australia. Hybrid work from home and office may be considered after probation, subject to approval. This is a full-time fixed-term contract for 2 years. Applicants must be Australian citizens and hold or be able to obtain an Australian Defence Security Clearance at Baseline, NV1, or NV2 level.

Company

hirify.global Australia provides defence, security, and cyber solutions, developing and integrating complex systems for defence forces and civil industries.

What you will do

• Prepare, review, negotiate, and administer subcontracts, contract variations, renewals, extensions, and close-out activities.
• Process escalation claims, extensions of time requests, progress payment claims, formal instructions, and contractual notices.
• Manage RFQs, assess supplier submissions, and recommend subcontractor engagements for minor bids.
• Identify and monitor contractual risks, subcontractor performance, project progress, variations, costs versus budget, and contractual compliance.
• Maintain contract documentation, correspondence, registers, records, and nondisclosure agreement files.
• Liaise with legal counsel, procurement, quality assurance, consultants, subcontractors, suppliers, and project stakeholders.

Requirements

• At least 5 years of experience in contract or project administration supporting complex projects.
• Understanding of construction contract administration, variation management, extensions of time, payment claims, cost control, risk management, and contract law.
• Experience negotiating subcontractor issues and managing complex procurement and claims processes.
• Experience administering ASDEFCON and/or government-related contracts, including security and export control requirements.
• Working knowledge of Security of Payments legislation and strong analytical, organisational, communication, and stakeholder-management skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint, plus a relevant diploma or qualification in commerce, construction management, supply chain, CIPS, business, or a related field.

Culture & Benefits

• Collaborative and supportive workplace focused on professional growth and work-life balance.
• Six weeks of paid leave each year.
• 14% superannuation and free income protection insurance.
• Flexible working options.
• Access to the hirify.global shares matching scheme and employee discounts.

Hiring process

• Submit a CV and cover letter.
• Recruitment may include reference checks, an Australian Federal Police check, verification of working rights and qualifications, sanctions screening, and a pre-employment medical declaration.