Onboarding & Orientation Coordinator (Fixed Term Contract)

Location: London; hybrid working with 3 days per week in the office

Company

hirify.global applies frontier AI and machine learning to drug discovery and the development of innovative medicines, building on the AlphaFold system.

What you will do

• Coordinate the onboarding journey for new hires from offer acceptance through their first 90 days.
• Support onboarding across London, Lausanne, and Boston cohorts and coordinate activities across time zones.
• Manage pre-employment and compliance stages, including background checks, right-to-work checks, and relocation logistics.
• Maintain the Greenhouse Onboarding platform, tasks, and communications for new joiners, managers, and stakeholders.
• Coordinate system and equipment setup and schedule welcome sessions.
• Use feedback and survey data to improve and scale the onboarding and orientation program.

Requirements

• Experience in a similar role, such as Onboarding Coordinator or HR Administrator, in a fast-paced technology or startup/scale-up environment.
• Strong understanding of GDPR and data privacy principles when handling identification and background-check data.
• Experience with global mobility, immigration, or right-to-work compliance in a global company.
• Excellent organisational, coordination, communication, and interpersonal skills with strong attention to detail.
• Proactive approach, comfort with ambiguity, and ability to manage competing priorities in a changing environment.
• Ability to work from the London office 3 days per week is required.

Nice to have

• Experience with Greenhouse ATS and its onboarding platform.

Culture & Benefits

• Hybrid working model designed to support in-person knowledge sharing and collaboration.
• Collaborative environment with shared learning and support for employee development.
• Values include thoughtfulness, bravery, determination, and teamwork.
• Commitment to equal employment opportunities and reasonable accommodations.