Office & Executive Assistant

Company

hirify.global operates a Bay Area office in Milpitas and is building a professional, efficient workplace environment for employees and visitors.

What you will do

• Manage complex executive calendars, scheduling requests, meetings, travel logistics, itineraries, and expense reports.
• Prepare correspondence, presentations, reports, meeting materials, and executive follow-ups.
• Handle confidential information and coordinate communication with internal teams, clients, partners, and executives.
• Oversee daily office operations, supplies, equipment, vendors, maintenance, IT, and building management.
• Coordinate onsite meetings, company events, executive visits, onboarding logistics, and employee engagement initiatives.
• Implement process improvements and support a safe, clean, and welcoming office environment.

Requirements

• 3+ years of experience in office management, executive administration, or a similar role.
• Previous experience supporting C-level executives in a fast-paced office environment.
• Strong organizational, multitasking, communication, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and modern workplace tools.
• Ability to handle confidential information with integrity and professionalism.
• Ability to work onsite in the Milpitas office five days per week and navigate stairs, move around the office, bend, and lift up to 10 pounds.

Culture & Benefits

• Professional, positive, and welcoming office environment.
• Opportunity to support employee experience, corporate social responsibility, and engagement initiatives.
• Collaboration with HR, IT, vendors, building management, employees, clients, and partners.
• Full-time, non-exempt employment.