Document Management Specialist – Tech NL

Location: Katowice, Poland (Zabrska 19)

Salary: 7,000–8,500 PLN per month

Company

hirify.global Poland is part of ING’s global banking and technology organization, supporting technology, finance, procurement, risk, sourcing, and governance functions.

What you will do

• Improve the quality, transparency, and timeliness of management reporting by connecting data from multiple sources and producing actionable insights.
• Coordinate stakeholders across Tech NL, Finance, Procurement, Risk, and suppliers to align expectations and unblock delivery.
• Maintain audit-ready processes, approval flows, documentation quality, and control evidence.
• Define metrics and OKRs, track progress, and provide clear RAG status updates and narratives.
• Support the CIO Office lead and domain leadership with governance, portfolio and financial steering, and structured decision-making.
• Guide users through requisitions, invoices, contracts, purchase orders, approval routing, data corrections, and monthly finance reporting.

Requirements

• Proven experience in governance, stakeholder management, and structured execution in a complex technology, finance, or procurement environment.
• Experience working in a large global matrix organization and collaborating with diverse stakeholders.
• Strong stakeholder management skills, including communication with senior leadership.
• Excellent English proficiency required.
• Strong analytical, organizational, prioritization, and attention-to-detail skills.
• Experience in a financial environment is advantageous.

Nice to have

• Persistence, flexibility, ownership, and a proactive approach to solving challenges.
• Experience simplifying complexity, anticipating stakeholder needs, and driving operational excellence.
• Experience with eProfit/iBuy or similar procurement systems.

Culture & Benefits

• Work within a global, matrixed banking and technology organization.
• Collaborate with Tech, Finance, Procurement, Risk, and supplier stakeholders.
• Support transparent decision-making, operational performance, and compliance with internal controls.
• Report directly to the Tech NL CIO Office lead and contribute to the CIO agenda.