Receptionist Workplace Coordinator (Administration)

Location: Onsite in Sydney, Australia. Full working rights in Australia are required.

Company

hirify.global is a global data and technology company providing analytics, software, and information services across financial services, healthcare, automotive, insurance, and other industries.

What you will do

• Manage reception and front-of-house operations during business hours, including calls, visitor registration, badges, access passes, and host notifications.
• Coordinate mail, courier services, workplace records, administrative controls, supplies, purchase requisitions, invoices, and shared inboxes.
• Maintain reception areas, meeting rooms, kitchens, and common spaces through inspections, opening and closing checks, and workplace utilisation monitoring.
• Support catering, hospitality, events, executive visits, meeting-room preparation, hybrid meetings, and basic AV troubleshooting.
• Coordinate with building management, contractors, vendors, and maintenance providers to resolve workplace and equipment issues.
• Support onboarding, offboarding, employee wellbeing initiatives, workplace communications, emergency preparedness, and health and safety compliance.

Requirements

• Full working rights in Australia are required; visa sponsorship is not offered.
• Strong communication skills, a professional manner, and a service-oriented approach.
• Excellent organisation, attention to detail, initiative, and adaptability.
• Ability to support employees, visitors, executives, vendors, and external partners effectively.
• Passion for people-focused administration and pride in maintaining a high-quality workplace environment.
• Suitable for a recent business college graduate or a professional returning to the workforce.

Culture & Benefits

• Permanent, full-time position within the Business Support Team.
• Focus on employee wellbeing, work-life balance, development, authenticity, collaboration, and recognition.
• Inclusive workplace with equal opportunity and support for workplace accommodations.
• Opportunity to contribute to workplace events, volunteering, wellness, and employee experience initiatives.