BID Proposal Specialist

TL;DR

BID Proposal Specialist (RFP/Bid Management): Coordinating the full lifecycle of bids, RFPs, client-facing proposals, and related communications with an accent on cross-functional planning, document management, and bid metrics. Focus on facilitating competing priorities, preparing financial data, improving proposal processes, and maintaining continuity across marketing, contracting, pricing, and field teams.

Location: Remote within the United States; the preferred candidate resides in Minnesota. Monday–Friday, 8:00 a.m.–5:00 p.m.

Salary: $67,454–$101,212 annually.

Company

hirify.global is a large healthcare provider and medical research organization with campuses and healthcare operations in the United States and international locations.

What you will do

• Coordinate the hirify.global Laboratories proposal process from initiation through client handoff, metrics collection, and reporting.
• Plan deliverables and coordinate responsibilities across cross-functional teams.
• Develop and facilitate client-facing materials, communications, bids, RFPs, and marketing tools.
• Manage proposal delivery, document retention, organization, and operational continuity across U.S. and international territories.
• Maintain bid metrics and prepare financial data for third-party billing committee review.
• Communicate project updates, prioritize competing objectives, and support continuous process improvement.

Requirements

• Associate’s degree and 3 years of business or education-related experience, or bachelor’s degree and 1 year of relevant experience.
• Strong attention to detail, initiative, accountability, ownership, and solution-focused communication.
• Ability to manage multiple projects or tasks and prioritize effectively in a fast-paced environment.
• Strong teamwork, organizational, and communication skills.
• Must be able to work remotely within the United States; visa sponsorship, visa transfer, and F-1 STEM OPT extension support are not available.
• A two-year commitment to the role is required.

Nice to have

• Project management experience, especially in a fast-paced environment.
• Strong Excel skills, including spreadsheets, formulas, data, graphs, and pivot tables.
• Experience with Microsoft Word, Outlook, Adobe Acrobat Pro DC, CRM databases, Zoom, Microsoft Teams, or similar tools.
• Residence in Minnesota.

Culture & Benefits

• Full-time employment with benefits eligibility.
• Medical, dental, and vision plan options.
• HSA and FSA pre-tax savings options for eligible expenses.
• Competitive retirement package.
• Continuing education and career advancement opportunities.

Hiring process

• The selection process may include a prerecorded OnDemand interview.
• Candidates can review each question, record responses, and re-record answers before submitting the final recording.
• A hirify.global staff member reviews the interview and communicates next steps.