Associate Director, Proposal Management (AI)

TL;DR

Associate Director, Proposal Management (AI): Leading end-to-end RFP development for district, higher education, and state opportunities with an accent on proposal strategy, cross-functional coordination, and AI-embedded workflows. Focus on redesigning proposal processes, automating manual work, improving compliance, and building scalable training and technology practices.

Location: Fully remote within the United States; employees located near hirify.global offices may choose a hybrid schedule with office attendance on Tuesdays and Wednesdays. Occasional business travel is required, approximately 3–4 times per year.

Salary: $56,000–$95,000 annually, adjusted based on location, experience, and qualifications.

Company

hirify.global is a mission-driven nonprofit providing educational assessment, college readiness, and career opportunity programs to students, schools, districts, and states.

What you will do

• Lead proposal development for district-level, higher education, and small state RFPs from kickoff through submission.
• Coordinate timelines, milestones, stakeholder communications, reviews, approvals, and final proposal delivery across sales, legal, finance, contracts, and program teams.
• Review and improve AI-generated and Loopio-sourced content, drafting and editing technical proposal materials as needed.
• Identify required government forms and corporate information while streamlining completion through automation and AI-assisted workflows.
• Redesign proposal processes, pilot emerging tools, track success metrics, and convert stakeholder feedback into operational improvements.
• Develop and deliver RFP process training, including effective use of Loopio and its native AI capabilities.

Requirements

• 3–5 years of experience in proposal management or competitive bid development.
• Knowledge of public-school procurement processes; experience with K–12 education or education policy is preferred.
• Strong project management, organization, prioritization, facilitation, writing, editing, and cross-functional collaboration skills.
• Hands-on experience using AI for content generation, research, or workflow automation and embedding AI tools into team processes.
• Proficiency with proposal management platforms, preferably Loopio, as well as Microsoft Office Suite and Slack.
• B.A. or B.S. degree required; authorization to work in the United States for any employer is required.

Culture & Benefits

• Mission-driven work focused on expanding educational and career opportunities.
• Fully remote work within the United States, with an optional hybrid arrangement for employees near hirify.global offices.
• Compensation is designed around qualifications, experience, impact, market data, and geographic location.
• Collaborative environment emphasizing continuous learning, respectful feedback, inclusion, and data-informed improvement.
• Occasional travel to hirify.global offices or for business purposes is required.

Hiring process

• Application review begins immediately and continues until the position is filled; applications are accepted for at least five business days.
• Typical steps include application review, recruiter screening, hiring manager interview, a performance exercise, panel interview, leadership conversation, and reference checks.