Administrative Assistant (Universal Studios Hollywood)

Location: 100 Universal City Plaza, Universal City, California, United States; onsite administrative role

Salary: $26.00–$28.00 per hour

Company

hirify.global is a global media and entertainment company operating film, television, streaming, theme park, consumer products, and experience businesses.

What you will do

• Provide administrative and clerical support, including calendar management, expense reports, travel arrangements, correspondence, and office supply ordering.
• Process purchase orders, invoices, security clearances, delivery requests, and office maintenance orders.
• Prepare, update, and maintain department reports using spreadsheets, word-processing tools, and databases.
• Coordinate project meetings and conference calls with internal and external stakeholders, distribute minutes, and follow up on action items.
• Maintain electronic and physical files, office inventory, equipment coordination, and a professional office environment.

Requirements

• High School Diploma/GED and 2–3 years of administrative team-support experience.
• Experience managing multiple calendars, processing expenses, arranging travel, and using Microsoft Office software.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to communicate professionally with stakeholders at all business levels.
• Ability to work independently, manage multiple activities, follow complex workflows, and prioritize business needs.
• Availability to attend an in-person interview at an hirify.global location may be required for external candidates.

Nice to have

• Familiarity with Microsoft Access or equivalent database programs.
• Experience navigating various electronic systems and developing practical solutions to operational challenges.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Employee discounts and additional company perks.
• Commitment to equal employment opportunities and an inclusive workplace.