Executive Assistant (Fintech)

Location: Hybrid role based in the Halifax office, Canada; candidates must currently reside in Halifax or be able to relocate to Canada. A relocation allowance is available for the right candidate.

Company

hirify.global is a wealthtech software platform that helps financial advisors explain investment strategies and create educational presentations for clients.

What you will do

• Own the CEO’s calendar, protect focus time, resolve scheduling conflicts, and anticipate upcoming priorities.
• Prepare briefing notes, agendas, and pre-reads; capture meeting notes and follow up on action items.
• Coordinate detailed domestic and international travel, itineraries, expenses, per diems, and benefits submissions.
• Manage communications with internal teams, board members, investors, and external partners.
• Support board meetings, company events, offsites, team meetings, and cross-functional initiatives.
• Provide discreet professional and personal assistance, including scheduling and day-to-day tasks.

Requirements

• At least 2 years of experience as an Executive Assistant supporting a senior leader or as an Associate at a wealth management practice.
• Experience or exposure to fintech, wealthtech, or financial services.
• Exceptional organization, prioritization, communication, emotional intelligence, discretion, and reliability.
• Comfort working independently in ambiguous, fast-paced, high-growth startup environments.
• Proficiency with Microsoft 365, Slack, and Confluence.
• Valid driver’s license, reliable vehicle, and residence in Halifax or ability to relocate to Canada.

Nice to have

• Experience supporting a CEO or founder at a startup with fewer than 200 employees.
• Experience managing professional and personal schedules simultaneously.
• Proactive communication style with the ability to identify issues early and bring solutions.
• Calmness and resilience when priorities change during the day.

Culture & Benefits

• Trust-based, respectful, and collaborative working environment.
• Opportunities to support company events, offsites, and team meetings.
• Relocation allowance available for the right candidate.
• Benefits and growth support focused on employee well-being and development.