Executive Assistant to VP, Canadian Operations & VP, Quality

Location: Hybrid, with travel across hirify.global’s facilities in Ontario as needed; flexibility to work across multiple time zones in Canada and worldwide is required.

Salary: CAD 75,000–80,000 per year to start.

Company

hirify.global is a global medical cannabis company producing premium cannabis products for patients and consumers across Canada, Europe, Australia, and New Zealand.

What you will do

• Provide executive administrative support to the Vice President, Canadian Operations and Vice President, Quality.
• Manage calendars, appointments, meetings, agendas, minutes, communications, and follow-ups.
• Act as a primary contact for internal and external stakeholders while handling confidential information.
• Coordinate travel arrangements, expense reports, special events, projects, and related research.
• Support information flow across departments, facilities, direct reports, external agencies, and changing priorities.
• Provide on-site support when the vice presidents are present and occasional support beyond regular office hours.

Requirements

• At least 5 years of experience supporting senior leadership in an executive assistant capacity.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Google Workspace, and related office software.
• Strong organizational, prioritization, decision-making, written, verbal, and interpersonal communication skills.
• Ability to work independently under tight timelines while maintaining discretion, maturity, diplomacy, and absolute confidentiality.
• Knowledge of corporate communications, spelling, grammar, and basic accounting.
• Availability to work across multiple time zones and travel to facilities throughout Ontario as needed.

Nice to have

• Experience in a public company or large organization.
• University degree, college diploma, or certificate in business, office administration, or a related field.
• Bilingualism in French and English.

Culture & Benefits

• Full-time permanent employment with a 40-hour work week.
• Inclusive workplace focused on diversity, equity, belonging, and accessibility.
• Work with an international organization serving medical cannabis patients and consumers.
• Hybrid work arrangement with flexibility across multiple time zones.

Hiring process

• Submit a resume through the company careers website.
• The Talent Acquisition Team reviews applications and contacts selected candidates by email.
• Applications are reviewed by people rather than automated AI software.