Admin Assistant (E-commerce)

TL;DR

Admin Assistant (E-commerce): Managing customer, supplier, and internal communications while processing orders, maintaining operational records, and supporting daily administrative workflows with an accent on order tracking, spreadsheet accuracy, and supply chain coordination. Focus on organizing competing priorities, resolving fulfillment issues, and ensuring reliable data entry across e-commerce and internal systems.

Location: Monday through Friday, 8:00 AM to 5:00 PM PST, including a one-hour unpaid lunch break.

Company

hirify.global provides outsourced staffing and operational support services for businesses.

What you will do

• Manage inbound and outbound emails for customers, suppliers, and internal teams.
• Place, confirm, and track orders from submission through delivery.
• Maintain inventory logs, order tracking files, and operational records in spreadsheets.
• Coordinate with vendors and sister-brand teams to support product fulfillment.
• Enter customer details, purchase orders, and administrative data accurately.
• Assist with scheduling, routine administration, and workflow troubleshooting.

Requirements

• 1–2 years of experience in administrative support, office assistance, or operational coordination.
• Strong written English communication skills with a clear, professional, and prompt tone.
• Hands-on experience creating, routing, verifying, and tracking orders.
• Direct experience in e-commerce environments such as Shopify, WooCommerce, or custom order management portals.
• Working knowledge of Microsoft Excel or Google Sheets, including sorting, filtering, basic formulas, and file maintenance.
• Excellent attention to detail, organization, and time management.

Culture & Benefits

• Full-time schedule of 35 or more hours per week.
• Monday through Friday schedule with a one-hour unpaid lunch break.
• Consistent working hours aligned with Pacific Standard Time.

Hiring process

• Submit an application through the hirify.global careers portal.