Programme Officer (Scientific Training)

TL;DR

Programme Officer (Scientific Training): Coordinating the day-to-day administration, student support, training, events, and stakeholder engagement for hirify.global’s International PhD Programme with an accent on academic community development, programme operations, and international collaboration. Focus on managing fellow contracts and requirements, maintaining recruitment and student platforms, preparing statistics, and advancing strategic projects for the programme.

Location: Heidelberg, Germany. Flexible working arrangements are available, and international applicants may receive visa exemptions.

Salary: Starting from EUR 3,812.27 per month, after tax and before 12.99% hirify.global social security deductions, plus additional benefits.

Company

hirify.global is an international, curiosity-driven life sciences research organisation focused on scientific discovery, training, and collaboration.

What you will do

• Support predoctoral fellows and supervisors as the first point of contact for International PhD Programme matters.
• Administer contracts, monitor academic requirements, and assist with university registration.
• Maintain online recruitment and student management platforms.
• Promote the PhD programme through recruitment campaigns, social media, websites, and brochures.
• Prepare statistics, meeting minutes, and programme-related reports.
• Organise trainings and events while coordinating with internal and external stakeholders.

Requirements

• PhD in the Life Sciences or at least three years of relevant experience in a similar role.
• Strong organisational skills and the ability to work independently and proactively.
• Excellent interpersonal and communication skills for working with diverse stakeholders.
• High attention to detail, confidentiality, service orientation, and timely execution.
• Professional proficiency in English and the ability to work effectively in an international team.

Nice to have

• Experience in human resources, database administration, higher education marketing, survey design, or data analysis.
• Fluency in written and spoken German or other languages, especially French, Italian, or Spanish.

Culture & Benefits

• Inclusive, international, and flexible working culture with a strong focus on diversity and equal opportunity.
• Private medical insurance for the employee and immediate family.
• 30 days of annual leave plus public holidays.
• Family, child, pension, insurance, parental leave, and non-resident allowances.
• Relocation support, installation grant, visa exemptions, and international newcomer benefits.
• Heidelberg campus facilities including a shuttle bus, library, cafeteria, sports, and social activities.

Hiring process

• Submit a cover letter and CV through the online application system.
• Applications close on 15 September 2026 at 23:59 CET.
• A response is expected within two weeks after the closing date.